Privacy Policy

Effective date: 9 February 2023

The Transparency Centre (“us”, “we”, “our”, or the “Organization”) is committed to protecting the privacy of individuals who visit our websites. We are committed to protecting the privacy for legal entities only if it may apply as per an applicable law in force. This privacy statement is to inform of our policies regarding the collection, use and disclosure of personal data when you are browsing our websites and the choices you have associated with that data.

By using our website, you agree to the collection and use of information in accordance with this policy.

If you have any questions or complaints regarding the Organization’s privacy practices, please contact us using through this email.

This privacy statement covers the following website:

What do we collect?

We collect the following types of information for various purposes (listed below) to provide and improve our service to you:

  • Personal Data
  • Usage Data
  • Location Data
  • Tracking Cookies Data

Personal Data

When you contact us about receiving information about our services, when you register to attend our events or when you apply to work for us, the Transparency Centre requires you to provide personal contact information that can be used to contact or identify you. Personally identifiable information may include, but is not limited to:

  • First name and last name
  • Email address

Usage Data

We may also collect information how the service is accessed and used (“Usage Data”). This usage data may include information such as your computer’s Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our websites that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

Location Data

We may use and store information about your location if you give us permission to do so (“Location Data”). We use this data to provide features of our service and to improve and customize the service we offer.

You can enable or disable location services when you use our websites at any time, through your device settings.

Tracking Cookies Data

We use cookies and similar tracking technologies to track the activity on our websites and hold certain information.

More information about Cookies and examples of cookies we use can be found on the Cookie Policy page.

How do we use your data?

The Transparency Centre uses the collected data for various purposes detailed hereafter.

Transparency Centre uses personal data about our (prospective) Signatories to perform the services requested. For example, if you submit a from to inform us of your interest to become a Signatory, we will use the information you provided to send you communications about further steps to become a Signatory, and information about our group.

Retention of Data

The Transparency Centre will retain your personal data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your personal data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.

Transparency Centre will also retain usage data for internal analysis purposes. Usage data is generally retained for a shorter period, except when this data is used to strengthen the security or to improve the functionality of our service, or we are legally obligated to retain this data for longer time periods.

Transfer of Data

Your information, including personal data, may be transferred to — and maintained on — computers located outside of your state, province, country or other governmental jurisdiction where the data protection laws may differ than those from your jurisdiction.

Please note that we transfer the data, including personal data, to Belgium and process it there. Our webhosting servers and data centers are located in Belgium.

Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer.

The Transparency Centre will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy and no transfer of your personal data to an organization or a country will take place unless there are adequate controls in place including the security of your data and other personal information.

Security of Data

The security of your data is important to us but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal data, we cannot guarantee its absolute security.

You agree and accept the risks associated with the use of the internet.

Your Rights

The Transparency Centre aims to take reasonable steps to allow you to correct, amend, delete, or limit the use of your personal data.

If you wish to be informed what personal data, we hold about you and if you want it to be removed from our systems, please contact us.

In certain circumstances, you have the right:

  • To access and receive a copy of the personal data we hold about you
  • To rectify any personal data held about you that is inaccurate
  • To lodge a complaint with a competent supervisory authority
  • To request the deletion of personal data held about you (“right to be forgotten”)

You may have the right to data portability, if applicable to your situation as per the law in force, for the information you provide to the Transparency Centre.Should we have a duty to comply with the portability, you can request to obtain a copy of your personal data in a commonly used electronic format so that you can manage and move it.

Please note that we may ask you to verify your identity before responding to such requests.

Service Providers

We may employ third party companies and individuals to facilitate the service we provide (“Service Providers”), to provide the service on our behalf, to perform service-related services or to assist us in analysing how our service is used. In particular, we may use the support of third parties for the hosting and maintenance of this website.

These third parties have access to your personal data only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.

We decline our liability and we are not responsible for any costs and/or damages that may be caused to you by Service Providers.


We may use third-party service providers to monitor and analyze the use of our service.

Google Analytics

Google Analytics is a web analytics service offered by Google that tracks and reports website traffic. Google uses the data collected to track and monitor the use of our Service. This data is shared with other Google services. Google may use the collected data to contextualise and personalize the ads of its own advertising network.

You can opt out of having made your activity on the Service available to Google Analytics by installing the Google Analytics opt-out browser add-on. The add-on prevents the Google Analytics JavaScript (ga.js, analytics.js, and dc.js) from sharing information with Google Analytics about visits activity.

For more information on the privacy practices of Google, please visit the Google Privacy Terms web page:

Links to Other Sites

Our service may contain links to other sites that are not operated by us. If you click on a third-party link, you will be directed to that third party’s site. We strongly advise you to review the Privacy Policy of every site you visit.

We have no control over and we assume no responsibility for the content, privacy policies or practices of any third-party sites or services.

Children’s Privacy

Our service does not address anyone under the age of 13, or a younger age if applicable as per a specific law that may apply but not younger than 13 years old (“Children”).

We do not knowingly collect personally identifiable information from anyone under the age of 13. If you are a parent or guardian and you are aware that your child has provided us with personal data, please contact us. If we become aware that we have collected personal data from children without verification of parental consent, we take steps to remove that information from our servers.

Disclosure for Law Enforcement

Under certain circumstances, the Transparency Centre may be required to disclose your personal data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).

Legal Requirements and limit of responsibility

The Transparency Centre may disclose your personal data in the good faith belief that such action is necessary to:

  • To comply with a legal obligation
  • To protect and defend the rights or property of the Transparency Centre
  • To prevent or investigate possible wrongdoing in connection with the service
  • To protect the personal safety of users of the service or the public
  • To protect against legal liability

Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

Email fraud

Email fraud has grown dramatically in recent years, cybercriminals are getting smarter and we need your help to combat them.

Cybercriminals will use any means they can to trick you into sharing your personal information, your financial information or even request you to make unsolicited and criminal payments. Most cybercriminals will try contacting high-level representatives of the company and will try creating a sense of urgency.

Please remember there are many fraudulent techniques and even with current technologies a lot of email fraud will bypass security measures put in place by companies.

What do to in case of doubt?

If you are unsure if the email is legit, your best friend is your ICT / IT / Security department. They can help in investigating the origin and legitimacy of the email.

How to report fraudulent emails?

You can contact us at [email protected] to report a fraudulent email or to get help in protecting your data. We will try our best to ensure maximum protection.

Contact Us

If you have any questions about this Privacy Policy, please contact us through this email.